Darren Chilton
Digital Organization
20+ years reducing digital stress—organizing systems that actually work for individuals and businesses.
Reduce Stress
Eliminate digital chaos and create organized systems that work for you
Save Time
Optimize workflows to reclaim hours in your day for what matters most
Work Smarter
Implement proven strategies that boost productivity and efficiency
Business Services
- Streamline operations
- Optimize workflows
- Systems integrations
Personal Services
- Organize digital life
- Declutter computer files
- Coordinate health calendars
Challenge. Solution. Impact.
The Challenge
The Babbel language learning platform faced growing digital chaos: content spread across disconnected spreadsheets, making it difficult to track status for marketing videos across 36+ global markets. Teams spent excessive time on manual tasks, while management lacked project visibility, creating bottlenecks and delays.
Our Solution
We designed and implemented a comprehensive Airtable Enterprise solution with unified data architecture, connecting content tables to localizations and language accounts. This established automated workflows, standardized data entry, and specialized team views.
Tangible Results
The new system delivered remarkable improvements, significantly reducing manual data entry time and localization errors. The client achieved faster project completion through better visibility and empowered their teams with real-time dashboards, boosting operational efficiency and cross-functional collaboration.
Challenge. Solution. Impact.
The Challenge
Business Insider's studios team managed brand partnerships worth over $30M annually for major clients including American Express, Chase, Ford, IBM, and P&G. Projects were scattered across disconnected tools with no unified view of campaign status. Manual processes created bottlenecks, and stakeholders across global teams lacked visibility into project progress.
The Solution
Built a centralized Airtable platform that unified all marketing campaign workflows. Integrated with Salesforce and Slack. Created custom JavaScript automations for scheduling and multi-channel notifications. Provided real-time dashboards for stakeholders. Established standardized processes across all brand partnership campaigns.
Tangible Results
Operational efficiency increased as teams gained a single source of truth for all projects. Global collaboration improved through better visibility. Real-time dashboards gave stakeholders current campaign status. This foundation supported PMO growth from 2 to 7 team members.
Challenge. Solution. Impact.
The Challenge
Managing family medical records across multiple people, doctors, appointments, medications, and test results created chaos. Information lived in scattered paper files, patient portals, insurance documents, and appointment cards. Tracking medication schedules, upcoming appointments, and test results required manual effort. Family members had no centralized view of medical history, making it difficult to coordinate care across providers or prepare for appointments.
Our Solution
Built a comprehensive Airtable database connecting eight key areas: personal records, appointments calendar, medications, allergies, immunizations, care providers, insurance policies, and lab results. Created automated views for tracking current medications and upcoming appointments. Linked all records to show relationships between patients, doctors, and medical events. Designed specialized views including a calendar interface for appointment scheduling and filtered views for tracking test results by type.
Tangible Results
The family gained a single system for all medical information across multiple people. Appointment calendar automated reminders and tracking. Medication schedules became visible at a glance with dosing and frequency. Care provider directory centralized all contact information and specialties. The system reduced time spent searching for medical information and improved coordination across multiple healthcare providers.
